Empire Library Delivery
Empire Library Delivery (ELD) is a statewide delivery service maintained by ESLN. It supports statewide resource sharing between ConnectNY, IDS Project, and other libraries and affiliated organizations interested in sharing resources with other ELD participants.
ELD is overseen by Sheryl Knab of the Western New York Library Resources Council and Kathleen Gundrum of Capital District Library Council. They convene an advisory council of representatives from the IDS project, ConnectNY, SUNY Libraries and other representative institutions to ensure an efficient, cost-effective exchange of materials among participating libraries.
For questions regarding ELD’s day-to-day operations, please contact firstname.lastname@example.org.
We currently have the blue LAND bags. Can we still use them?
Yes, ELD will continue to use the blue LAND bags, and drivers will continue to accept them with the new service. So keep using them! We have cycled in the ELD bags, but there’s no reason to get rid of the perfectly good bags we already have in circulation.
Also, ESLN has purchased delivery totes that have been provided to each participating library. Please keep these bags and totes in circulation rather than using them around your library to store items.
We have kept statistics at our library on how many books we send out each month. These stats haven’t been requested by anyone in a long time. Is there any chance that this info would be required from us?
We ask that you help us keep track of delivery statistics monthly. Simply record the number of bags and items you place in the bins daily. At the end of the specified months, send the data to ELD using the monthly delivery statistics form.
Where do we find the city in which a library is (ex. College of Saint Rose – Albany) and where do we find the 3-letter abbreviations of the hub (ex. HUB – ALB)?
The cities for each participating library are listed on the roster. The hub abbreviations are:
New York City: NYC
Will libraries be refunded for missed stops?
How are deliveries confirmed?
Check the Missing Resources Summary (next tab) for reported resources.
POLICIES & PROCEDURES
Expected Turnaround Time
How to send via ELD
All participating ELD libraries are listed on the ELD Roster. Your library can ship to and receive from all the libraries on this list using the ELD program.
Place ILL items to be sent in an ELD bag and zip the bag closed. Multiple items going to one location may be placed in the same bag; however items going to different locations must be placed in separate bags. The courier will not be opening the bags and therefore will not be able to sort items within the same bag to go to different locations. Multiple bags should be placed in a blue ELD tote.
Due to the fragile nature of some AV packaging, ELD recommends that AV materials be sent inside a hard plastic container or wrapped in bubble wrap.
Number of packages
ELD will supply each participating member with an initial supply of bags and a label template. If your library’s supply of ELD bags is running low, please use the form on the ELD site to request more.
Totes will be delivered by the courier service driver from your local hub/terminal. If your library has extra totes, leave those out for the drive to return them to the hub/terminal. If your library needs totes, please inform your driver who can alert the terminal and he can bring more on the next service day.
The courier requires the institution name, full address, OCLC code and hub on the label. The format of the label is the same as if you are addressing an envelope. Place the destination in the middle of the label with a larger font and your library in smaller print in the upper left hand corner. Please note, it is important to have a full return address on the package. If a bag is mislabeled or somehow gets misdirected, the materials may be returned to sender. A label template is available for your use, however pre-cut 3 x 5 index cards will also fit in the windowed envelope. See below for a sample of how to properly label your bags:
What to send
video and audio cassettes
including video and audiocassettes, sound recordings, CD’s
*Due to the fragile nature of some AV packaging, ELD recommends that AV materials be sent inside a hard plastic container or wrapped in bubble wrap.
What NOT to send
Rare or valuable books or periodicals
Items that cannot be replaced
Lost and damaged materials
There is no ELD service on the following holidays:
New Year’s Day
Day after Thanksgiving
Your library should track ELD usage. All ELD participants should count the number of bags and items sent by ELD each month, and report monthly to ELD using the form below.
August 2018 Delivery Statistics– Due by Sept. 10th
September 2018 Delivery Statistics – Due by Oct. 10th
Please feel free to use this tracking sheet to help assist in gathering statistics.
ELD Participants as preferred lenders/Using custom holdings
Check the Missing Resources Summary for reported resources.